Editor / Formatting Specialist – $30/hr – $50/hr
Location: REMOTE
Job Title: Formatter III
Onboarding: 2-3 weeks
Job Description
This role is responsible for working with project directors, project managers, document and data management analysts, technical editors, and writers to ensure the proper formatting of proposals, reports, analyses, diagrams, forms for internal/external communication, publication, and release. A key responsibility will be to create and revise templates, forms and documents ensuring adherence to technical specifications and style requirements and are free from error.
Job Profile Tasks/Responsibilities:
• Create and revise advanced templates, forms, drawings, diagrams, tables, and charts, captions, indexes, custom fields, and merged information to help preparers convey concepts and ideas including the formatting of external document links.
• Format documents to include generating tables of contents, lists of figures, charts, tables, headers and footers, text, headings and references, and other lists from styles applied to document content.
• Ensure document properties meet formatting requirements in Word, PDF, and PowerPoint formats.
• Assist project managers/ teams with the text, figure, table and diagram for proposals, progress reports, and communications in preparation of documents for release and publication internally and externally.
• Create graphics such as org charts and process flow diagrams in Microsoft PowerPoint and in Visio.
• Track the submission history and correspondence with project managers, SME(s) and other customers.
• Ensure that formatting is consistent throughout documents in accordance with internal templates and style guide (use of abbreviations, in-text citations, hyperlinks, terminology, bibliographies, etc.).
• Provide feedback to document preparers in a timely fashion with clear communication on the details that need to be addressed regarding format details in the document.
• Support document preparers with creating custom Word elements like QuickParts, building blocks, macros, and custom style sets.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.
Job Profile Minimum Qualifications:
• High School Diploma and five years of experience or a sufficient combination of education, skills, and experience to successfully perform the essential functions of the job.
•Typically, five years of experience in a word processing or desk top publishing role required or a sufficient combination of education, skills, and experience to successfully perform the essential functions of the job.
• Advanced skills with Microsoft and Adobe applications for document layout, form and template development and creation, graphics, and production required.
Location: REMOTE
Job Title: Editor III
Onboarding: 2-3 weeks
Day to Day:
This role works with other editors, project managers, researchers, developers, engineers, Subject Matter Experts (SMEs), executives, and others to edit proposals, reports, analyses, diagrams, forms, and templates for release and distribution internally and externally. A key responsibility will be to complete assigned tasks within deadlines and ensure that written documents adhere to brand requirements, quality standards and are free from error.
Job Description:Perform line editing, copy editing, and proof reading as requested for electronic documents in accordance with set quality standards and brand requirements.
• Edit narrative and graphic products to identify and correct typographical and grammatical errors, to identify logical inconsistencies, and use structured document styles.
• Work with members of cross functional teams and SMEs to prepare documents as assigned.
• Transfer document content from old templates to new templates to ensure documents are revised using the most recent version of the template upon request.
• Ensure technical and engineering documents that contain, tables, diagrams, charts, blueprints, and specifications are reviewed for non-technical errors, and are accurately inserted into documents.
• Convert non-conforming documents into conforming documents using appropriate templates and forms.
• Complete multiple assigned tasks within deadline with varied levels of complexity. Work independently with minimal supervision and determine priority levels of tasks given competing priorities.
• Use structured writing styles and ensure documents conform to version control and file naming rules.
• Review documents to ensure they conform to version control and file naming rules.
• Maintain professional demeanor and behavior at all times in all forms of communication.
• Perform other duties as assigned by manager.
Job Profile Minimum Qualifications:
• Bachelor’s degree in Business Management, Public Policy, English, Journalism, Communications, and or related field or a sufficient combination of education, skills, and experience to successfully perform the essential functions of the job.
• Typically, five years of experience in an editor role required or a sufficient combination of education, skills, and experience to successfully perform the essential functions of the job.
• Demonstrated combined experience in performing technical editing, writing, reviewing, and preparing electronic documents for internal and external use in an engineering, scientific, government or technology setting.
• Demonstrated experience in using various style manuals and guidelines.
Featured benefits
Medical insurance, Vision insurance, Dental insurance, 401(k)